Use the ‘bookings’ drop down to search for online availability either by finding a specific room or by the entire booking calendar
Search by room: – edit the dates and times at the top of the page to your desired meeting time – click ‘find available rooms’ – select ‘make a booking’ underneath your desired room
Search by bookings calendar: – use the tabs above the calendar to change view (day, week, month) – select desired date
In the pop up box (shown below) – confirm dates and times (the start time should be the time you want access to the room) – enter number of attendees (including yourself) – add a note for our team (if applicable; e.g catering required, general info) – add visitors (if applicable; they will receive a email with a code to sign in when they arrive, see ‘What if I have a visitor?’) – click ‘Save this booking’
You will be asked whether you want to pay for the booking now. **Note that bookings will not be confirmed until payment has been made and bookings will be automatically cancelled if they have not paid within 15 minutes.
You will receive a booking confirmation email with the details of the booking (as below) .
**Note – bookings cannot be made within 48 hours of their start time. If you require a booking in this time frame, please contact reception and we can manually create it for you (subject to availability).
All visitors will need to sign in via our new digital sign in system in the foyer. You can add a visitor to a meeting room booking.
Adding a visitor to a booking: – When you make a booking, you can enter your visitor name and email (example email below) – They will then get sent a code for quick and easy check in (they enter the code into the iPad in the foyer) – When they check in, you will receive a notification email that they have arrived
In your account, under ‘visitors’ you can view all of your upcoming visitors
Under the ‘visitors’ tab in your account you can also register a visitor (shown below)
If your visitor requires a car park, this will need to be booked using the same process as mentioned above in “How do I book a car park”
If you want multiple people within your organisation to be able to book online, we can set you up with a team account. Then all of your individual bookings will be bundled together and be invoiced to the nominated accounts contact. Please speak with the front desk if you would like to have this set up.